BYLAWS OF THE ROTARY
CLUB OF JENKINTOWN, PA
ARTICLE I:
ELECTION
OF OFFICERS AND DIRECTORS
SECTION 1:
At
a regular meeting one month prior to the meeting for election of
officers, the presiding officer shall
ask for
nomination by members of the club for
president, vice presidents,
secretary, treasurer,
sergeant-at-arms and three members of the
board of directors. The nominations
may be presented by a nominating
committee or by members
from the floor or both, as the club
may determine.
(a) If it is determined
to have a nominating committee, such committee shall be appointed as the club
may determine.
(b) The nominations, duly
made, shall be placed on a ballot in alphabetical order under each office and
shall be voted for at the annual meeting.
(c) The candidates for
president, vice-presidents, secretary, treasurer, and sergeant-at-arms receiving
a majority of the votes shall be declared elected to their respective offices.
The three candidates for director receiving most votes shall be declared elected
as directors.
(d) The president elected
in such balloting shall serve as a member of the board as president-elect until
the end of the Rotary year of election
SECTION 2:
The immediate past-president shall serve as an ex-officio member of the
board of directors for the year following his retirement as president.
SECTION 3:
A vacancy on the board of directors shall be filled by
action of the remaining board of directors.
SECTION 4:
A vacancy in the position of any officer-elect or director-elect shall be
filled by action of the remaining members of the board of directors-elect.
ARTICLE II: BOARD OF
DIRECTORS
SECTION 1:
The governing body of this club shall be the board of directors consisting
of fifteen members of this club; namely nine directors elected in accordance
with Article I Section 1 of these by-laws, the president, vice presidents,
secretary, treasurer and sergeant-at-arms.
SECTION 2:
A member of the board of directors shall have one vote.
SECTION 3:
The term of the director shall automatically terminate if the director is
absent from three consecutive meetings of the board of directors, unless excused
for good and sufficient reason.
ARTICLE III: DUTIES OF
OFFICERS
SECTION 1:
President. It shall be the duty of the president to preside at meetings
of the club and board and to perform such duties as pertain to the office of
president.
SECTION 2:
President Elect. It shall be the duty of the President-Elect to preside
at meetings of the club and board in the absence of the President and to perform
other duties as ordinarily pertain to his office.
SECTION 3:
Vice President. It shall be the duty of the Vice President to preside at
meetings of the club and Board in the absence of the President and the
President-Elect. He shall coordinate programs for club meetings, as program
chairman, and to perform such other duties as ordinarily pertain to his office.
SECTION 4:
Secretary. It shall be the duty of the
secretary to keep the records of membership, record the attendance at meetings,
send out notices of meetings of the club, board and committees, record and
preserve the minutes of such meetings, make the required reports to Rotary
International, including the semi-annual reports of membership, which shall be
made to the general secretary of Rotary International, on January 1 and July 1
of each year, the report of changes in membership, which shall be made to the
general secretary of Rotary International, the monthly report of attendance at
club meetings, which shall be made to the District Governor immediately
following the last meeting of the month, collect and remit to Rotary
International subscriptions to THE ROTARIAN, and perform such other duties as
usually pertain to his office.
SECTION 5:
Treasurer. It shall be the duty of the treasurer to have custody of all
funds, accounting for same to the club annually and at any other time upon
demand by the board and to perform such other duties as pertain to his office.
Upon his retirement from office he shall turn over to his successor or to the
president all funds, books of accounts or any other club property in his
possession.
SECTION 6:
Sergeant-at-Arms. The duties of the
sergeant- at- arms shall be such as are usually prescribed for his office and
such other duties as may be prescribed by the president or the board
ARTICLE IV: MEETINGS
SECTION 1:
Annual Meeting. An annual meeting of this club shall be held on the
second Tuesday of December in each year, at which time the election of officers
and directors to serve for the ensuing year shall take place.
SECTION 2:
The regular weekly meetings of this club shall be held on Tuesday at
12:15 PM. Due notice of any changes in or cancelling of the meeting shall be
given to all members of the club.
SECTION 3:
One-third of the membership shall constitute a quorum at the annual and
regular meetings of this club.
SECTION 4:
A regular meeting of the board shall be held on the second Tuesday of
each month unless otherwise called by the President. A special meeting of the
board shall be called by the President, whenever deemed necessary, or upon
the request of two members of the board. Five days notice shall be given for
each regular meeting. Twenty-four hours notice shall be given for each special
meeting, and said notice shall state the nature of the business to be
transacted.
SECTION 5:
A majority of the board members shall constitute a quorum of the board.
ARTICLE V: FEES AND
DUES
SECTION 1:
The admission fee shall be $62.00 to be paid before the applicant can
qualify as a member. Said fee to consist of three elements as follows:
Club
Fee
$50.00
Rotary Foundation
10.00
Gundaker Foundation
2.00
Total
admission fee $ 62.00
SECTION 2:
The club membership dues shall be composed of the following elements all
quoted on a per member, semi-annual basis, the total of which shall be paid
semi-annually on the first day of July and the first day of January. Any changes
in the Rotary International element, District element or magazine subscription
shall be reflected on the club dues bill at the beginning of the following
semi-annual period:
Rotary
International
$ 18.00
District 7450
14.25
Rotarian
magazine
6.00
Rotary
Foundation
.50
Gundaker
Foundation
5.00
Jenkintown Rotary
Club 21.50
Total membership semiannual dues $ 65.00
SECTION 3:
The incoming president shall be a delegate to the International
Convention, if he can go. Monies allocated to him shall include economy
round trip plus $200. If the incoming president cannot go, then the order of
consideration shall be: 1 st vice president, secretary, and then at the
discretion of the Board of Directors.
ARTICLE VI: METHOD OF
VOTING
The business of this
club shall be transacted by “viva voce” vote, except the election
of officers and directors, which shall be by ballot.
ARTICLE VII: COMMITTEES
SECTION 1:
(a) The president shall,
subject to the approval of the board, appoint the following
standing
committees:
Community Service
Committee
International
Service Committee
Vocational Service
Committee
(b) The president
shall,
subject to
the approval of the board, also appoint such
committees on particular
phases of community service, international service, and vocational
service as he may deem necessary.
(c) The community service
committee, the international service committee and the
vocational service
committee shall consist of a chairman, who shall be named by the president from
the membership of
the board, and of not less than two other members.
(d) The president
shall,
subject to approval of the board, appoint
the following committees on particular
phases of Club Service:
Attendance Committee
Fellowship Committee
Magazine Committee
Membership Committee
Program Committee
Public Relations Committee
Club Bulletin Committee
Appoint one member each
year to the following committees:
Classification Committee
Rotary Information
Committee
and appoint any other
committees that he may deem necessary for the internal administration of club
affairs.
(e) Where feasible and
practicable in the appointment of club,
there should be provisions for continuity of
membership,
either by appointing one
or more
members for a second term or by appointing one or more members to a two
year term.
No member shall be
eligible to on the same committee for more than two successive years, except as
otherwise specifically provided in these by-laws.
(f) The
Classification and Rotary Information committees shall each consist of three
members, one
member of each committee to be appointed each year for a term of three
years.
(g) The Magazine
Committee shall, wherever feasible, include the editor of the club
publication and a local
newspaper or advertising member of the club.
(h) The president shall
also appoint one
member of the
board who shall be
responsible for
all Club Service activities
and who shall supervise and co-ordinate the work of all committees appointed on
particular phases of Club Service.
(i) The president shall
be an ex-officio member of all committees and,
as such,
shall have all the
privileges of membership thereon.
(j) Each committee shall
transact such business as is delegated to it in the by-laws and such additional
business as may be referred to it by the president or the board. Except where
special authority is given by the board, such committees shall not take
action until a report has been made to the board and approved by the board.
ARTICLE VIII- DUTIES OF
COMMITTEES
SECTION 1:
Community Service Committee. This committee shall devise and carry into
effect, plans which will guide and assist the members of this club in
discharging their responsibilities in their community relationships. The
chairman of this committee shall be responsible for the community service
activities of the club and shall supervise and co-ordinate the work of any
committee that may be appointed on particular phases of community service.
SECTION 2:
International Service Committee. This committee shall devise and carry
into effect plans which will guide and assist the members of this club in
discharging their responsibilities in matters relating to international service.
The chairman of this committee shall be responsible for the international
service activities of the club and shall super-vise and co-ordinate the work of
any committees that may be appointed on particular phases of international
service.
SECTION 3:
Vocational Service Committee. This committee shall devise and carry into
effect plans which will guide and assist the members of this club in discharging
their responsibilities in their vocational relationships and in improving the
general standards of practice in their respective vocations. The chairman of
this committee shall be responsible for the vocational service activities of the
club and shall supervise and co-ordinate the work of any committee that may be
appointed on particular phases of vocational service.
SECTION 4:
(a) Attendance
Committee. This
committee shall devise means for encouraging attendance at all Rotary meetings,
including attendance at district conferences, intercity meetings, international
conferences, and international conventions by all club members. This committee
shall especially encourage attendance at regular meetings of this club and
attendance at regular meetings of other clubs when unable to attend meetings of
this club; keep all members informed on attendance requirements; promote better
incentives for good attendance; and seek to ascertain and remove conditions that
contribute to unsatisfactory attendance.
(b) Classification
Committee. This
committee shall on or before the first of
November of each year
make a classification survey of the community; shall compile
from the survey a roster
of filled and unfilled classifications, using the outline of classifications
as a guide; shall urge upon the members the importance of proposing names for
such unfilled classifications as have been declared open by the board of
directors; shall review, where necessary, existing classifications represented
in the club; and shall
counsel with the board on
all classification problems.
(c) Fellowship
Committee. This
committee shall promote acquaintance and friendship among members and do such
work in pursuance of the object of the club as may be assigned by the president
or the board.
(d) Magazine
Committee. This
committee shall stimulate interest in THE ROTARIAN and/or REVISTA ROTARIA;
sponsor a magazine week; arrange for brief monthly reviews of the magazine on
regular club programs; encourage use of the magazine in the induction of new
members; provide a copy of the magazine for non-Rotarian speakers; secure
international service and other special subscription for libraries, hospitals,
schools and other reading rooms; send news items and photographs to the editor
of the magazine and in other ways make the magazine of service to club members
and non-Rotarians.
(e) Membership
Committee. This
committee shall consider all proposals for
membership from the
personal side and shall thoroughly investigate the character, business, social
and community standing and general eligibility of all persons proposed for
membership and shall report their decisions on all applications to the board.
The committee, further, shall review annually the club roster of filled and
unfilled classifications and shall initiate and present to the board the names
of suitable persons to fill open classifications.
(f) Program
Committee. This
committee shall prepare and arrange the programs
for the regular and
special meetings of the club.
(g) Public Relations
Committee.
This committee shall devise and carry into effect plans:
(1) to give the public
generally information. about Rotary, its history, object and scope; and
(2) to secure proper
publicity for the club.
(h) Rotary
Information Committee.
This
committee shall devise and carry in effect plans:
(1) to give prospective
members information about the privileges and responsibilities of membership in a
Rotary club,
(2) to give members,
especially the new members, adequate understanding of the privileges and
responsibilities of members,
(3) to give members
information about Rotary, its history, object, scope, activities, and
(4) to give the members
information as to developments in the administrative operation of Rotary
International.
ARTICLE IX: LEAVE OF
ABSENCE
Upon written application to the setting forth
good and sufficient cause, leave of absence may be granted excusing a
member from the meetings of the club for a specified length of time.
Note: Such leave of absence does operate to
prevent forfeiture of membership; it does not operate to give the club credit
for member’s attendance. Unless he attends a regular meeting of some other club,
the excused member must be recorded as absent except that absence authorized
under the provision of Art, VIII Sec. 5 (c) or (d) of the standard club
constitution is not computed in the attendance record of the club.
ARTICLE X: FINANCES
SECTION 1:
The treasurer shall deposit all funds of the club in some bank to be named by
the board.
SECTION 2:
All bills shall be paid only by check signed by the treasurer upon
vouchers signed by any two officers. A thorough audit by a certified public
accountant or other qualified person shall be made once each year of all the
club’s financial transactions.
SECTION 3:
Officers having charge or control of funds shall give bond as may be required
by the board for the safe custody of the funds of the club, cost of the bond
to be borne by the club.
SECTION 4:
The fiscal year of the club shall extend
from July 1 to June 30, and for the collection of members’ dues shall be divided
into two semi-annual periods extending from July 1 to December 31, and from
January 1 to June 30, The payment of per capita dues and magazine subscriptions
to Rotary International shall be made on July 1 and January 1 of each year on
the basis of the membership of the club on those dates. Note: Magazine
subscriptions for members joining during a semi-annual period are payable upon
invoice from the secretariat.
SECTION 5:
At the beginning of each fiscal year the board shall prepare or cause to be
prepared a budget of estimated income and estimated expenditures for the year,
which having been agreed to by the board, shall stand as the limit of
expenditures for the respective purposes unless otherwise ordered by action of
the board.
SECTION 6:
The funds of this club shall be derived, divided and controlled as follows:
(a) General Operating
Fund. Derived from membership dues, interest of Saving Fund, admission fees
as provided in sub-section (d) of Article X: Section 6 and all other ‘ sources.
To be expended by the Board of Directors.
(b) Reserve Fund.
Derived from unexpended balance of the general operating fund, from the
preceding fiscal year or from admission fees as provided in sub-section (d) of
Article X: Section 6. Maximum limit $250.00 to be used for capital improvements
or unforeseen expenditures not accounted for in the annual budget. To be
withdrawn by the board of directors.
(c) Saving Fund.
Derived
from
admission fees and other
funds deposited by the
board of directors. To be
invested by the
board of directors. Maximum limit $4,000.00 to be used only for emergencies. To
be withdrawn upon the approval of the general
membership, according to
procedure provided in Article XIV required for amendment
of these by-laws. Yearly
income earned to be transferred to the General Operating
Fund regardless of the
balance in the Saving Fund.
(d) Whenever the Reserve
Fund or Saving Fund is reduced below its maximum limit, all admission fees shall
be deposited first in the Saving Fund until its maximum is reached, then in the
Reserve Fund until its maximum is reached, and thereafter in the General
Operating Fund.
ARTICLE XI: METHOD OF
ELECTING MEMBERS (FOR
ALL KINDS OF MEMBERSHIP)
SECTION 1:
The name of a prospective member, proposed by an active, senior active, or past
service member of the club, shall be submitted to the board of directors in
writing, through the club secretary. The proposal for the time being shall be
kept confidential except as otherwise provided in this procedure.
SECTION 2:
The board shall ensure that the proposal meets all classification and membership
requirements of the club constitution.
SECTION 3:
The board shall approve or disapprove the proposal within 30 days of its
submission, and shall notify the proposer, through the club secretary, of its
decision.
SECTION 4:
If the decision of the board is favorable, the prospective member shall be
informed of the purposes of Rotary and of the privileges and responsibilities of
membership (including the kind of membership proposed), following which the
prospective member shall be requested to sign the membership proposal form and
to permit his or her name and proposed classification (if active membership) to
be published to the club.
SECTION 5:
If no written objection to the proposal, stating reasons, is received by the
board from any member (other than honorary) of the club within seven days
following publication of information about the prospective member, that person,
upon payment of the admission fee (if not honorary membership) as prescribed in
these bylaws, shall be considered to be elected to membership.
If any such objection has been filed with the
board, it shall vote on this matter at its next meeting. If approved despite the
objection, the proposed member, upon payment of the admission fee (if not
honorary membership), shall be considered to be elected to membership.
SECTION 6:
Following such election, the president shall arrange for the new member’s
induction and further orientation, and the club secretary shall issue a
membership card to the member and shall report such action to RI.
ARTICLE XII:
RESOLUTIONS AND SUBSCRIPTIONS
No resolution or motion to commit this club on
any matter shall be considered by the club until it has been considered by the
board. Such resolutions or motions, if offered at a club meeting, shall be
referred to the board without discussion.
ARTICLE XIII: ORDER OF
BUSINESS
Meeting called to order
Introduction of visiting
Rotarians
Correspondence and
announcements
Committee reports if any
Any unfinished business
Any new business
Address or program
feature
Adjournment
ARTICLE XIV: AMENDMENTS
These by-laws may be amended at any regular
meeting, a quorum being present, by a two-thirds vote of all members present,
provided that notice of such proposed amendment shall have been mailed to each
member at least ten days before such meeting. No amendment or addition to
these by-laws can be made which is not in harmony with the club constitution and
by-laws of Rotary International.
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The Rotary Club of Jenkintown has been dedicated to
"Service Above Self"
since 1924
